GDPR Privacy Notice.                            ALL UNDERLINED TEXTS LINK TO ADDITIONAL INFORMATION/SITES AS REQUIRED.

​

At Plays2talk I take the confidentiality of my clients seriously and comply with the General Data Protection Regulation (GDPR).

​

Samantha Boyle, trading as Plays2Talk, is the Data Controller under UK GDPR and the Data Protection Act 2018.

ICO Registered.

Information Collected: Information may include:

• Parent/carer contact details

• Child’s identifying information

• Referral and assessment information

• Session notes

• Safeguarding records

• Payment information

​

Purpose of Processing

Personal data is processed to:

• Provide therapeutic services

• Ensure safeguarding and risk management

• Maintain professional records

• Communicate with relevant professionals (with consent)* 

• Meet legal and regulatory requirements

​

Processing is carried out under UK GDPR lawful bases including contract, legitimate interest and provision of health care.

Storage & Security

• Electronic records are password protected and encrypted

• Paper records are securely stored

• Data is not stored on shared systems within the wellbeing centre

• Confidential discussions take place in private settings

Data Retention

• Children’s records: 7 years after the child turns 18

• Adult records: 7 years after final session

• Financial records: 6 years

Data Sharing*

Information is not shared with third parties without consent except where:

• Safeguarding concerns require disclosure

• There is a legal obligation

• A court order requires release of records

​

Supervision discussions are anonymised wherever possible.

Your Rights

Under UK GDPR, individuals have the right to:

• Access their personal data

• Request correction of inaccurate data

• Request restriction of processing

• Lodge a complaint with the Information Commissioner’s Office (ICO)

Access may be limited where safeguarding considerations apply.

This policy is reviewed annually and updated in line with legislative changes.

​​

Before the commencement of treatment a consent form must be signed by the person holding legal guardianship.

Samantha Boyle is a member of the British Association of Play Therapists and their privacy notice can be found at: http://BAPT/Privacypolicy

​

Child Protection Policy:

Plays2Talk is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. The child’s welfare is paramount. Samantha Boyle is a self-employed, independent practitioner working within a Wellbeing Centre and holds current Designated Safeguarding Lead (DSL) certification. She maintains full safeguarding responsibility within her practice and works in accordance with UK legislation and professional ethical frameworks.

​

This policy aligns with:

• Children Act 1989 & 2004

• Working Together to Safeguard Children

• Keeping Children Safe in Education

• BAPT Ethical Framework

• BACP Ethical Framework

• ​

Safeguarding Practice

Safeguarding concerns may arise through disclosure, observation, behavioural presentation, play themes, or third-party information.

If a concern arises, the therapist will:

• Listen calmly and without judgement

• Record information factually and contemporaneously

• Assess risk and safeguarding threshold

• Share information with appropriate statutory services where required

Parents are normally informed of concerns unless doing so would increase risk to the child or where statutory guidance advises otherwise.

If a child is believed to be at risk of significant harm, a referral will be made to the relevant Local Authority Children’s Services. In emergencies, emergency services will be contacted.

​

Confidentiality

Confidentiality is fundamental to therapeutic work but is not absolute.

Information may be shared without consent where:

• There is risk of significant harm

• There is risk to life

• There is a legal obligation or court order

​

Information sharing will always be lawful, necessary and proportionate.

Professional Standards

To ensure safe practice, Samantha Boyle maintains:

• Enhanced DBS (Update Service) www.gov.uk/dbs

• DSL safeguarding training. 

• BAPT registration.  http://www.bapt/ethicalbasisforgoodpracticeinplaytherapy.htm

• BACP accreditation

• Regular clinical supervision

• Professional indemnity insurance

​

This policy is reviewed annually. Last updated 02/26

​

 

Complaints Procedure:

If you have a concern or complaint about Samantha Boyle and you feel you are unable to talk to Samantha directly you can gain information and/or follow the complaints procedure from the BAPT website:

http://www.bapt/standardspracticeguidelines/professionalConductPolicy.htm

 

Within the school setting Plays2talk will adhere to the schools guidelines for Safeguarding, Child Protection Policy and will work closely with the SENCo or the identified person responsible for Safeguarding.

Will also familiarise and adhere to the schools Data protection policy and Health and Safety requirements.

 

​